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Incoplax Meet · video conferencing
Video meetings, webinars and training on your own servers
Incoplax Meet is a video conferencing service for meetings, presentations, training and customer consultations. Guests join from a link in the browser or the desktop app; moderators control who speaks, what everyone sees and what gets recorded.
It runs inside your Incoplax installation, so audio, video, chat and recordings stay on infrastructure you control, and every room, session and recording is available to your systems through the API.
One service for every kind of meeting
The same room works for a two-person call, a team meeting or a webinar. The moderator picks the layout, the access rules and the quality, and the room remembers them.
Team meetings
Stand-ups, management meetings and all-hands with audio, video, screen sharing and a shared whiteboard. Rooms open by link or on a schedule.
Presentations and webinars
Up to 2,000 listeners in a room, a presentation layout, a stage the moderator controls, polls and raise-hand to keep large sessions orderly.
Training and testing
Show slides and video files, run quizzes and votes in the feed, record the session and get a transcript afterwards.
Customer consultations
Send a customer a link from the contact center or your portal; they join from the browser with just their name, no account or plugin.
Everything on one screen
The meeting window keeps the conversation in the centre and every control one click away. Participants see only the controls their rights allow.
Lena S. Can we see the Q3 slide again?
David M. roadmap.pdf
- 1Connection qualityA live indicator for your own link; quality profiles adjust video to the network.
- 2Layout and whiteboardSwitch between speaker, tiles, presentation and other layouts, or open the whiteboard.
- 3Full screen and problem reportGo full screen, or send a problem report from inside the meeting.
- 4Side panelPeople, Feed, Options and Room: everything a participant or moderator can change.
- 5FeedChat, files, events and polls in one stream, with filters and private messages.
- 6Microphone and cameraTurn them on or off and choose devices; indicators show everyone's state.
- 7Screen sharingShare a screen or a window, with sound, alongside your camera.
- 8Raise handSignal the moderator without interrupting the speaker.
- 9Leave or endLeave the meeting, or end it for everyone if you are the organiser.
Present and engage
Pick a layout for the kind of meeting you are running. The moderator can set it for everyone, so a webinar audience sees exactly what the presenter intends.
- SpeakerThe active speaker large, others in a strip.
- PresentationShared screen in focus, cameras beside it.
- TilesEveryone the same size, page by page.
- TableA compact grid for large meetings.
- Close-upOne person full screen, for a keynote.
- WhiteboardDraw, add shapes and text together.
- Stage
- The moderator chooses whose video everyone sees, and controls the layout for the whole room.
- Camera and presentation together
- Share a screen and keep your camera on; move your own preview anywhere on the screen.
- Screen with sound
- Share a video or a demo with its audio; play files uploaded to the room in advance.
- Feed
- Chat, files, events, polls, quizzes and votes in one stream, with filters and private messages.
- Raise hand and push-to-talk
- Ask for the floor without interrupting; in push-to-talk mode the space bar turns the microphone on.
- Pages and thumbnails
- Large rooms page through participants; the number of thumbnails on a page can be limited.
Moderation and access
Three roles keep meetings under control, and each room has an access profile that decides who may enter and when.
- Owner
- Creates the room, sets its profile and appoints moderators.
- Moderator
- Runs the meeting: mutes, renames or removes participants, sets rights, quality and layout, starts recording.
- Guest
- Joins by link with a name; can use only what the room's rights allow.
What a moderator can do
- Turn a participant's camera and microphone on or off, or everyone's at once
- Rename a participant or send them a private message
- Set camera and presentation quality for one participant
- Hand organiser rights to another participant
- Remove a participant from the meeting
- Switch room-wide rights on or off: microphone, camera, screen sharing, chat and more
Only people who have already been admitted to the room once can be added to the whitelist or the blacklist.
Sharp video, even on a weak connection
Moderators decide how much quality the room needs, from economical 360p to 4K, and Incoplax Meet keeps the call going when the network gets worse.
- 360p–540p
- HD
- Full HD
- 4K
Resolution can be set for the whole room or for one participant's camera or presentation.
- Adapts to weak networks
- Video quality and traffic follow the measured round-trip time, so a participant on a poor connection stays in the meeting.
- Audio mixed on the server
- Participants receive one mixed audio stream instead of one per speaker, which saves bandwidth and browser resources.
- Works in restricted networks
- The media server can run on ports 80 and 443, and a built-in TURN relay helps participants behind strict firewalls.
- Clean sound and picture
- Active noise suppression, echo cancellation and virtual backgrounds; room background and participant avatars.
- Quality profiles
- A moderator applies a ready profile or tunes resolution, bandwidth and codecs for the whole room; each participant can adjust it for themselves.
- Open codecs
- Opus for audio; H.264 and VP8 for video.
Recording and transcription
Record any meeting in a few clicks and keep the result where your team can find it.
- 1MeetingRecording starts by hand or automatically when the session begins.
- 2CompositionChoose the mode, layout and file format; layouts fit up to 225 participants.
- 3ArchiveThe file appears in the room's archive when the meeting ends.
- 4ShareSend it to the meeting chat, download it, or fetch it through the API.
Transcription after the meeting
A text transcript is produced offline once the session is over.
Previous sessions
Each room keeps a list of its past sessions, so you can see when it was used.
Stored where you decide
Recordings stay in your Incoplax installation and its storage, under your retention rules.
Start, schedule and join
Organisers start a meeting in four steps and guests join in three, from a PC, a phone or the desktop app. Regular meetings are planned once and open on their own.
Organiser
- 1Open Meet in the browser or the desktop app and create a room with its name
- 2Check camera and microphone, then continue
- 3Copy the invitation link from the side panel or the address bar
- 4Send it by e-mail, messenger, calendar or from your own system
Guest
- 1Open the organiser's link; the room code fills in by itself
- 2Enter a name and organisation and choose to join as a guest
- 3Allow the camera and microphone, check them, and continue
- Personal account
- A scheduler for upcoming meetings, e-mail invitations and the history of your meetings.
- Rooms on a schedule
- Open and close rooms by hand or on a schedule, with working hours for regular meetings.
- One sign-in
- Employees sign in with their Incoplax account; guests need only the link.
- Phone participants
- People can join with audio over SIP: a phone calls into the room, or the room calls a phone.
Specifications
| Room size | Up to 200 active participants or up to 2,000 listeners in each room |
|---|---|
| Server capacity | Up to 100 simultaneous rooms on one server |
| Video | 360p–540p, HD, Full HD and 4K, set by the moderator for cameras and presentations |
| Codecs | Opus for audio; H.264 and VP8 for video; bandwidth limits per room |
| Networks | Adaptation to round-trip time, media on ports 80/443, built-in TURN relay |
| Recording | Manual or automatic, several modes and formats, layouts of up to 225 participants |
| Transcription | Offline, after the meeting ends |
| Clients | Web browser on PC and mobile; desktop app |
| Telephony | SIP participants with audio, incoming and outgoing |
| Access | Link, password, waiting room or closed room; whitelist, blacklist, working hours |
| Sign-in | Single sign-on with the Incoplax platform; guests by link without an account |
| Deployment | On your servers inside an Incoplax cluster, with Active-Passive redundancy |
Built into Incoplax
Frequently asked questions
Do participants need an account or a plugin?
No. Guests open the invitation link in a modern browser, enter their name and join. Employees can sign in with their Incoplax account, and a desktop app is available for those who prefer it.
How many people can join one meeting?
Up to 200 active participants with camera and microphone, or up to 2,000 listeners in a webinar-style room. One server runs up to 100 rooms at the same time.
Can people join from a phone?
Yes. The web client works in mobile browsers, and phone participants can join with audio over SIP, either by calling into the room or by being called from it.
Does it work behind corporate firewalls?
Yes. The media server can run on ports 80 and 443, a built-in TURN relay helps participants in restricted networks, and video quality adapts to weak connections.
How are meetings recorded?
A moderator starts recording by hand or sets it to start automatically, chooses the mode, layout and format, and finds the file in the room archive. It can be sent to the meeting chat, downloaded, or fetched through the API, and a transcript is produced after the meeting.
Where does the data live?
On your own servers. Incoplax Meet runs inside your Incoplax installation, under your domain and TLS certificates, so audio, video, chat and recordings never pass through a third-party cloud.
Can we connect Meet to our own systems?
Yes. Rooms, users, sessions, messages, recordings and feedback are available through the REST API, with events and webhooks for new rooms, sessions and recordings.
How can I try it?
Open the demo at meet.incoplax.com and start a meeting in seconds, or schedule a live demo to discuss a deployment on your servers.
Hold your next meeting on Incoplax Meet
Start a meeting on the demo in seconds, right in your browser.